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Fall submissionincludes organization and campus data, shared services arrangements data and campus-related data, current fiscal year budget data, staff data and some student data; the student data includes areas such as identification/demographic information, enrollment information, special program information and dropout and graduated student information.

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Mid-year submission includes organization and campus data, shared services arrangements data and actual audited financial data for the previous fiscal year.

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Summer submissionincludes organization and campus data and student data such as identification/demographic information, attendance, course completion and discipline information.

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Extended year submissionincludes organization and student data such as identification/demographic information, and attendance information regarding extended year information.

Education service center responsibilities include:

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Providing PEIMS training to school districts– ESC PEIMS staff are responsible for informing school districts in their regions about data collection and reporting requirements. They are also responsible for providing training to school district personnel on submission requirements.

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Assisting school districts with the collection, editing and reporting of data– The ESC PEIMS staff are responsible for providing assistance to school districts by answering questions about the data standards, the TEA PEIMS Editor and the summary reports generated by the TEA PEIMS Editor. School districts should address questions to the school district’s ESC PEIMS staff. School districts should generally attempt to resolve questions through consultation with ESC personnel before contacting TEA with questions.

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Running the TEA PEIMS Editor on each school district’s submitted information and helping school districts correct problems identified by the TEA PEIMS Editor– When a school district submits its PEIMS information to the ESC, the ESC loads the data on the ESC’s computer and runs the TEA PEIMS Editor on the school district’s data. The ESC must verify that there are no fatal edit messages. If fatal errors exist, the ESC notifies the school district’s PEIMS coordinator and helps the school district determine the nature of the problem(s). After the data file passed the TEA PEIMS Editor with no fatal edit messages, the school district’s superintendent should review and approve the PEIMS edit results and corresponding summary reports. The ESC PEIMS staff then obtains the superintendent’s signature of the "Superintendent’s Statement of Approval of Summary Report and Error Listing."

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Submitting each school district’s information to TEA– The ESC submits school districts’ edited data to TEA. If a school district submits data on media other than what is required for submission to TEA, the ESC is responsible for converting the media to the appropriate format for submission to TEA. Once a school district’s information is processed by TEA, TEA notifies the school district that the information has been processed.

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