• PURCHASING - INTERNAL (Region One Employees Only)

    Region One Education Service Center category purchases valued at over $50,000, in the aggregate for each 12-month fiscal period, must be advertised to receive bids, proposals, or qualifications.  Those category purchases exceeding the $50,000 threshold will be made by one of the following methods, that provides the best value for Region One ESC:

    * Competitive Bidding

    * Competitive Sealed Proposals

    * Request for Proposals

    * Request for Qualifications
    * Reverse Auction
    * Sole Source
    Interlocal Contracts, include:
    1 Government Purchasing Alliance http://www.1gpa.org
    BuyBoard http://www.buyboard.com
    Choice Partners - Harris County Department of Education http://www.choicepartners.org
    Dept of Information Resources (DIR) Technology Contracthttp://dir.texas.gov/View-Contracts-And-Services/Landing.aspx
     Please use the following contacts for DIR quotes/purchases:
           Wade Hoelting, wade@apple.com (512) 674-6817
           Jessica Shurman, jesschu@cdwg.com (877) 857-0373
           Caleb Chambers, calecha@cdwg.com (877) 535-9472
           Luis Herrera, luis_herrera@dell.com (512) 513-9196
           Marlene Silva, marlene_s@dell.com (800) 456-3355
           Jamil Pitman, jamil.pitman@pcmg.com (800) 625-5468 ext 38079
           Lindsay Claussen, lindsay_claussen@shi.com (512) 541-3378
           Jeremy Freedman, jeremy_freedman@shi.com (800) 477-6479 ext 6424
    Goodbuy Purchasing Program - Region 2 http://purchase.esc2.net/
    National Cooperative Purchasing Alliance (NCPA) http://www.ncpa.us/
    National Joint Powers Alliance (NJPA) http://www.njpacoop.org/
    Purchasing Association of Cooperative Entities (PACE) - Region 13 & 20 http://www.pacecoop.org
     (username: pacepurch, password: pacepurch)
    Region One ESC Library Purchasing Cooperative http://www.esc1.net/Page/2160
    Region One Purchasing Cooperative (ROPC) http://www.esc1.net/purchasing
    Texas Correctional Institute (TCI) http://www.tci.tdcj.state.tx.us
    Texas Institute for the Blind and Handicapped (TIBH) http://www.tibh.org
    Texas Multiple Award Schedule (TXMAS) portal.cpa.state.tx.us/txmas
    Texas Procurement and Support Services (TPASS) http://www.cpa.state.tx.us/txsmartbuy
    The Cooperative Purchasing Network (TCPN) - Region 4/National IPA http://www.tcpn.org/Pages/default.aspx
    TIPS-USA - Region 8 ESC http://www.tips-usa.com
    U.S. Communities http://www.uscommunities.org

    Region One ESC Awarded bids for Internal Use Only

    The products and services listed below are not available to our cooperative members.
    Audio/Video and Video Conferencing Equipment and Installation RFP 15-10-02

    Architectural Services RFQ 16-AGENCY-000005
    Award Letter

    Bank Depository Services CSP 13-03-09
    September 1, 2017 - August 31, 2019 
    Award Letter Extension 2 of 2

    Building Maintenance Services for Region One Facilities CSP 13-09-01
    E-Rate Consultant Services RFQ 16-AGENCY-000026
    Effective: upon successful negotiation of a contract - August 31, 2018 with 3 one-year extension options
    E-Rate Consultant Services RFQ 16-AGENCY-000026-E13
    Effective: September 1, 2018 - August 31, 2019 with 2 one-year extension options
    GEAR UP Evaluation Services Proposal 12-05-23
    Grounds Maintenance and Upkeep RFP 14-04-20
    Grounds Maintenance and Upkeep RFP 19-AGENCY-000059
    Group and Voluntary Insurance Products RFP 19-AGENCY-42
    September 1, 2018 - August 31, 2019
    Dental and Vision Group and Voluntary Products Proposal 16-04-13
    September 1, 2017 - August 31, 2018 
    Cancer and Critical Illness Voluntary Insurance Products RFP 16-AGENCY-000025
    September 1, 2017 - August 31, 2018 
    E-Rate Consultant Services RFQ 16-AGENCY-000026
    Early Childhood Intervention Professional Therapy Services: Occupational, Physical and Speech Therapy Services, Behavior Services for Children with Autism, and Nutrition Services RFP 19-AGENCY-000043
    Independent Auditor Services RFQ 13-03-10-E3
    Janitorial Services for Region One Education Service Center Facilities RFP 14-04-19
    Meal Catering Services and Supplies RFP 19-AGENCY-000060
    Property & Casualty Insurance
    Property Search for Adult Learning Program Classroom and Office Space Proposal 14-09-01
    Third Party Administrator Services for Region One ESC's Cafeteria Benefit Plan IRC(125) Administration, COBRA Administration and 403(b) Administration RFP 18-AGENCY-000033
    ORION Internet Access Services RFP 19-AGENCY-000039
    ORION Leased Lit and Dark Fiber Services RFP 19-AGENCY-000040
    ORION WAN Network Equipment - Category 1 RFP 19-AGENCY-000041
    Bids are awarded by the Education Service Center Board of Directors on an annual basis, some with extension periods included in the specifications.  Purchases need to be made from the awarded vendors during the specific contract time period.  Refer to the contract for starting and ending dates.
    When multiple vendors are approved, the vendor with the lowest discounted net price item(s) should be utilized first. Departments should create a shopping list and submit pricing quotes to those vendors for the best pricing.  Additional categories and services may be added through a request to the Purchasing Department.
    If you need assistance finding an approved vendor or alternate source to purchase from, contact the Purchasing Department for help.
    Problems with any bid awarded vendors should be provided to the Purchasing Department in writing, expressing the concern.  Purchases from unauthorized vendors will need to have quotes attached: 

    * $500 - $1000 - Three (3) telephone quotes need to be attached;

    * $1000 - $5000 - Requires three (3) quotes written on Vendor Letterhead;

    Over $5,000 - See Purchasing Department for assistance.


Last Modified on August 24, 2018